International Transplantoux Symposium – Abstract submission guidelines

We warmly invite all researchers, clinicians, and allied health professionals involved in the (p)rehabilitation of individuals with chronic organ disease and transplantation to submit an abstract for an oral or poster presentation, covering the full spectrum from basic and mechanistic research to clinical effectiveness and implementation studies.

 

1. Scope and topics

Abstracts should address (pre)habilitation and lifestyle in individuals with chronic organ disease and/or solid organ transplantation, across the full research continuum – from basic and mechanistic work to clinical effectiveness and implementation research.

Topics may include, but are not limited to:

• Fundamental and mechanistic studies in exercise, muscle, cardiovascular, or organ physiology related to chronic organ disease or transplantation

• Exercise testing, training, and rehabilitation before and after transplantation

• Physical activity promotion and behaviour change in clinical practice and communities

• Nutrition and metabolism in chronic organ disease and transplant populations

• Psychosocial, behavioural, and patient-centred interventions (e.g. motivation, adherence, self-management)

• Long-term follow-up, quality of life, and patient-reported outcomes

• Digital health, wearables, and remote monitoring in (p)rehabilitation

• Health services and implementation research, care pathways, and multidisciplinary models of care

• Case series, single-centre experiences, pilot studies, and patient-partner / lived-experience contributions

Submissions from all disciplines, covering laboratory, clinical, and real-world settings, are warmly encouraged.

 

2. Presentation formats

Abstracts may be submitted for:

• Oral presentation: plenary presentation of 10 minutes followed by 3 minutes of Q&A

• Poster presentation: poster session during the lunch break

The Scientific Committee will make the final selection of abstracts based on scientific quality, relevance, and balance of the programme. After careful deliberation, the corresponding author will be informed on 2/12/2025 whether the abstract has been accepted for presentation.

 

3. Abstract guidelines

Abstracts must be submitted in English and structured as follows:

• Title (maximum 30 words)

• Authors (full names) and affiliations (institution, city, country)

• Background

• Methods

• Results

• Conclusions

 

Language: English

Word limit: Maximum 300 words for the main text (Background–Conclusions), excluding title, authors and affiliations

Font: Use plain text; do not apply special fonts or styles

References: Optional, limited to 2 short references if essential (included in word count)

Tables/Figures: One table/figure allowed

 

3. Submission process

• Abstracts must be submitted by email to 27/11/2025

 

4. Review and selection

• All abstracts will undergo peer review by the Scientific Committee or designated reviewers.

• Evaluation criteria include:

  • Relevance to transplantation, physical activity, lifestyle, or psychosocial care

  • Scientific and/or clinical quality

  • Clarity and coherence of abstract

  • Originality and potential impact

• Authors will be notified of the outcome (accepted as oral, poster, or not accepted) by 2/12/2025

 

5. Presenter responsibilities

• The presenting author must be registered for the symposium by the registration deadline.

• Presenters are responsible for all costs related to travel, accommodation, and registration.

• For posters, detailed information on poster size, layout, and mounting times will be sent with the acceptance notification.

6. Awards

Oral presentations will be judged by an expert jury committee for the best oral presentation award

Criteria and eligibility will be communicated together with the acceptance notifications.

 

7. Key dates

• Opening of abstract submission: 15/11/2025

• Abstract submission deadline: 27/11/2025 (23:59 CET)

• Notification of acceptance: 2/12/2025

• Presenter registration deadline: 19/12/2025

• Symposium date: 6 & 7 February 2026

 

For any questions regarding abstract submission, please contact: 

transplantoux-symposium@kuleuven.be